ITI Biodata Format with a Full Filled Sample
ITI candidates get asked for a bio-data far more often than for a resume, because most of the places hiring them (PSU trade apprentice schemes, railway technician posts, state departments and apprenticeship registrations) run on forms rather than on CVs. The awkward part is that nobody publishes what that bio-data should actually contain, so candidates send a shortened resume and it comes back for correction. This is the version those offices expect.
When this format is the right one
Use this format when the advertisement or application form says "bio-data" by name, and whenever you are applying to a PSU trade apprentice scheme, a railway technician or Level-1 post, a state government department, or registering under an apprenticeship scheme. Use it too for walk-in drives at plants and workshops, where a printed bio-data with a photo pasted is still what gets collected at the counter. Send a resume instead only when a private company asks for one in those words, or when you are applying online through a corporate careers portal.
Copy-ready lines for an iti biodata
Copy the lines that are true for you, replace every [bracket] and delete the rest. PSU and railway verification desks check the trade, council and year against your certificate, so copy them exactly.
Trade and certificate lines: the section that decides everything
- Trade Certificate: ITI ([trade as on certificate] (NCVT), [ITI name, district], [year]) [XX]%
- Trade Certificate: ITI ([trade] (SCVT, [state]), [ITI name], [year]) [XX]%
- NTC No.: [number] (e-certificate, verifiable on the NCVT MIS portal)
- Result: All India Trade Test [Month Year]: result awaited
Apprenticeship lines
- Apprenticeship: [trade], [company], [X] months under the Apprentices Act, 1961 | NAC No. [number]
- Apprenticeship India (NAPS) registration ID: [your ID]
- Trade skills: [machines, tools and instruments you have used]
Extra details PSU and railway forms ask for
- Employment Exchange Registration No.: [number], [district]
- Category: [General / OBC / SC / ST / EWS] | Domicile: [State]
- Driving Licence: [number], [class], valid till [date] (if you hold one)
Blank iti biodata form. Copy into Word
Select the form, copy it into Word or Google Docs, and fill the blanks. Keep a monospaced font such as Courier New so the colons stay lined up, then print it on A4.
BIO-DATA: ITI Post / Trade applied : ____________________ Name : ____________________ Father's Name : ____________________ Date of birth / Age : __________ / ___ years Gender / Category : __________ / _________ Nationality / Domicile: __________ / _________ Marital status : ____________________ Languages known : ____________________ Mobile number : ____________________ Permanent address : ____________________ ITI trade / council : __________ / NCVT-SCVT ITI name, year, % : ____________________ NTC number : ____________________ Apprenticeship : ____________________ NAC number : ____________________ NAPS registration ID : ____________________ Emp. Exchange Reg. No.: ____________________ Education (10th / 12th, board, year, %) 1. ___________________________________________ 2. ___________________________________________ Declaration: I hereby declare that the information furnished above is true to the best of my knowledge and belief. Place: ____________ Date: ____________ Signature: ______________________
Sample ITI Biodata format
Plain text you can copy straight into Word. Replace the values and the structure keeps working.
| Name | Your Full Name |
| Father's Name | Father's Full Name |
| Date of Birth | 14 March 2004 |
| Gender | Male / Female |
| Marital Status | Single |
| Nationality | Indian |
| Category | General / OBC / SC / ST |
| Domicile State | Maharashtra |
| Languages Known | Marathi, Hindi (read, write, speak; English) read, speak |
| Contact | +91 98765 43210 | you@email.com |
| Permanent Address | House no., Village / Street, Taluka, District, State: PIN |
| Present Address | Same as above |
| Qualification | Board / University | Year | Marks |
|---|---|---|---|
| ITI: Fitter (NCVT), 2 years | Government ITI, District | 2025 | 78% |
| HSC (12th): Science | State Board | 2023 | 64% |
| SSC (10th) | State Board | 2021 | 71% |
Fitter, 2-year course, NCVT: Certificate No. XXXXXXXX, Government ITI, District, passed 2025
ApprenticeshipGraduate Apprentice: Fitter, Component Manufacturing Plant, Pune. Aug 2025 to Jul 2026. Sub-assembly fitting on a two-shift component line; in-process dimensional checks with vernier caliper and micrometer against drawing tolerance; assisted maintenance team on two planned shutdowns.
Trade SkillsBench fitting · Marking and drilling · Assembly to drawing · Vernier caliper · Micrometer · Dial gauge · Lathe (basic) · Bench grinder · Blueprint reading · Fits and tolerances · 5S
Employment Exchange Reg. No.XXXXX / 2025 (if registered)
Driving LicenceLMV: valid till 2035
Other CertificationFire safety and first-aid awareness training, 2026
Date: ______________Signature
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Full name exactly as written on your Class X certificate, father's or husband's name in full, date of birth taken from that same certificate, gender, marital status, nationality, category where the form asks for it, languages known, and both a permanent and a present address. Do not fill permanent and present with the same text out of habit: permanent is the address used for domicile and postal verification, present is where you can actually be reached now. If they genuinely are the same, write "Same as above".
This is the part a resume has no equivalent for and the part ITI candidates most often under-fill. Give the trade name exactly as printed on the certificate, the duration, whether it is NCVT or SCVT, the ITI name and district, the year of passing, and your marks or grade. Add the certificate or roll number if you have it: recruitment offices verify against it, and a bio-data carrying the number saves a round of correspondence. NCVT is the national-level certificate and is accepted across states and by most PSU and railway apprenticeship schemes; SCVT is issued by a state council. Leaving that one word out is the most common reason an ITI application stalls.
Almost every ITI passout has an apprenticeship and almost none of them write it properly. Give the establishment name, the department or line you were placed in, the period, and what you actually did there: the machines or systems, what you assisted on at the start and what you handled unsupervised by the end. If you are registered under an apprenticeship scheme, include the registration number. An apprenticeship written as one line reads as time served; written as work, it reads as a year of experience, which is what it was.
Below the trade section, a plain table for Class X, Class XII or diploma if applicable, with board, year of passing and percentage. Keep it in a bordered table rather than as prose: offices copy these figures onto their own sheets and a table is what they are expecting to read from. Do not omit Class X: for most ITI trades it is the eligibility qualification and a missing row is treated as a gap rather than an oversight.
Category and sub-category where asked, domicile state, employment exchange registration number if you hold one, driving licence and class, any safety or skill certification, and physical details where the post requires them. For PSU and railway applications these are not optional extras. They are eligibility fields, and a blank one gets the form set aside rather than queried.
A bio-data ends with a signed declaration. For government and PSU applications use the fuller wording, which adds the consequence clause: "I hereby declare that all the statements made in this bio-data are true, complete and correct to the best of my knowledge and belief. I understand that in the event of any information being found false or incorrect, my candidature is liable to be cancelled." Place and date on the left, signature on the right, in ink, on every printed copy.
What to get right
- Write NCVT or SCVT beside the trade name, not somewhere further down. It is the first thing checked on an ITI application and an unclear answer is treated as a no rather than a maybe.
- Put the trade certificate number in if you have it. Recruitment offices verify against it, and a bio-data that already carries the number skips a round of correspondence you would otherwise have to chase.
- Write the apprenticeship as work, not as a date range. The establishment, the department, the machines and what you did unsupervised by the end. That is a year of experience and it should read like one.
- Fill category, domicile and employment exchange fields if the form prints them. On PSU and railway applications these are eligibility conditions, and a blank one gets the form set aside.
- Carry printed copies with a photo pasted, at least two or three. Walk-in drives and recruitment counters still collect paper, and a candidate without spares is sent away to find a photocopier.
- Sign every copy in ink with place and date filled by hand. A typed name where a signature belongs is the single most common reason a bio-data is handed back at the counter.
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Common questions
Should an ITI candidate send a bio-data or a resume?
Read the advertisement literally. PSU trade apprentice schemes, railway posts, state departments, apprenticeship registrations and most walk-in drives at plants ask for bio-data by that name and expect personal particulars first, education in a table and a signed declaration. Private companies applying through a careers portal want a resume. Sending the wrong document is the most common avoidable mistake on these applications, so keep both versions ready rather than choosing one.
Where does NCVT or SCVT go on the bio-data?
Beside the trade name in the trade and certificate section, and again in the education table (for example "ITI) Fitter (NCVT), 2 years". NCVT is issued under the national council and is recognised across states and by most PSU and railway apprenticeship schemes; SCVT is issued by a state council. Offices screening ITI candidates ask which one you hold almost every time, so answering it on the page removes a reason to set the form aside.
What do I put if I have not done an apprenticeship yet?
Replace the section with Practical Training and describe your ITI workshop work concretely: the machines you were assessed on, the jobs you produced, the measuring instruments used and any industrial visit or in-plant training you completed. A trade test covers the same ground, so an honest account of workshop work is useful information rather than filler, and it is far better than leaving the section blank.
Do I need a photograph on an ITI bio-data?
For printed copies handed in at a counter or a walk-in drive, yes: a passport-size colour photo pasted top-right, and carry two or three spare sets because they are frequently asked for. For an online submission through a portal, follow whatever the portal specifies; where it is silent, a plain single-column document without an image parses more reliably.
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