Relieving Letter Format: Samples to Copy into Word

A relieving letter is issued by an employer when an employee leaves after resigning. It confirms the resignation was accepted and the employee has been released from duties from a given date. New employers often ask for it at joining. Below are three samples to copy and the details a relieving letter should carry.

What a relieving letter must contain

On company letterhead, signed by HR or the manager.

When you get it

Companies usually issue the relieving letter on or after the last working day, once the notice period, handover and clearance are done. Full and final settlement may come later, as per company policy. If the letter is delayed, ask HR in writing for the expected date.

Relieving letter or experience letter?

The relieving letter is about leaving: resignation accepted, released from a date. The experience letter is about the work: role, duties and period. Some companies issue a single letter that covers both.

Relieving letter samples to copy

Select the text, copy it into Word or Google Docs, replace every [bracket] and print it on the company letterhead.

1. Standard relieving letter

[Company letterhead]

Ref. No.: [ ]              Date: [DD/MM/YYYY]

To,
[Full Name]
Employee ID: [ ]
[Designation], [Department]

Subject: Relieving letter

Dear [Name],

This is with reference to your resignation
letter dated [DD/MM/YYYY]. Your resignation
has been accepted, and you are relieved
from your duties at the close of working
hours on [DD/MM/YYYY].

We confirm that you have handed over your
work and that there are no dues pending
from your side.

We thank you for your work with us and wish
you success in the future.

For [Company Name]

[Signature]
[Name], [HR Manager]

2. Short relieving letter

[Company letterhead]

Date: [DD/MM/YYYY]

TO WHOMSOEVER IT MAY CONCERN

[Full Name], [Designation], resigned from
[Company Name] by letter dated [DD/MM/YYYY].
The resignation was accepted, and [he/she]
is relieved from duties on [DD/MM/YYYY].

For [Company Name]
[Signature]
[Name], [Designation]

3. Relieving letter for a school teacher

[School letterhead]

Date: [DD/MM/YYYY]

RELIEVING LETTER

This is to certify that [Full Name],
[Subject] Teacher, has resigned from
[School Name] by letter dated [DD/MM/YYYY].

[He/She] has completed the academic handover
and is relieved from duties on [DD/MM/YYYY].
No dues are pending from [his/her] side.

[Signature]
[Name], Principal
[School Name]

Before your last day

Finish

• Handover of files, passwords and pending work, in writing
• Return of ID card, laptop and other company property
• Clearance or no-dues form signed by each department

Ask HR for

• Relieving letter and experience letter
• Full and final settlement date
• Form 16 and last salary slips
• PF transfer or withdrawal steps

Common questions

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