Experience Letter Format: Samples to Copy into Word

An experience letter (experience certificate) is issued by an employer to confirm that a person worked there, in which role, and for how long. New employers ask for it during joining and background checks. Below are three samples to copy, what each line should contain, and how it differs from a relieving letter.

What an experience letter must contain

Keep it on company letterhead, signed by HR or the manager, with these details.

Experience letter or relieving letter?

An experience letter confirms what you did and for how long. A relieving letter confirms that you resigned, served the notice period and were released from your duties. Many companies issue both on the last day; some combine them in one letter. A new employer may ask for either or both.

If you are the employee

Check the spelling of your name, your designation and both dates before you leave. A wrong date on an experience letter is a common reason for a background check to be flagged later. Keep a scanned copy with your offer letter and salary slips.

Experience letter samples to copy

Select the text, copy it into Word or Google Docs, replace every [bracket] and print it on the company letterhead.

1. Standard experience letter

[Company letterhead]

Ref. No.: [ ]              Date: [DD/MM/YYYY]

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Mr./Ms. [Full Name],
Employee ID [ ], worked with [Company Name]
as [Designation] in the [Department]
department from [DD/MM/YYYY] to [DD/MM/YYYY].

During this period, [he/she] was responsible
for [main duty one] and [main duty two].

We found [him/her] sincere and hardworking,
and [his/her] conduct was good.

We wish [him/her] success in the future.

For [Company Name]

[Signature]
[Name]
[Designation, HR / Manager]

2. Experience letter for a teacher

[School letterhead]

Date: [DD/MM/YYYY]

EXPERIENCE CERTIFICATE

This is to certify that [Full Name] worked
as a [Subject] Teacher at [School Name],
[City], from [DD/MM/YYYY] to [DD/MM/YYYY].

[He/She] taught [Subject] to classes [6 to 10]
and handled [class teacher duties / exams].

Students and parents found [him/her] patient
and well prepared. [His/Her] conduct
was good throughout.

[Signature]
[Name], Principal
[School Name]

3. Experience letter for an accountant

[Company letterhead]

Date: [DD/MM/YYYY]

TO WHOMSOEVER IT MAY CONCERN

This is to certify that [Full Name] worked
with [Company Name] as [Accountant / Accounts
Executive] from [DD/MM/YYYY] to [DD/MM/YYYY].

[His/Her] work included [Tally entries,
GST returns, bank reconciliation and
vendor payments].

[He/She] handled [his/her] duties accurately
and [his/her] conduct was good.

For [Company Name]

[Signature]
[Name], [Designation]

Before you sign or accept it

Check

• Name spelled as on Aadhaar and PAN
• Designation exactly as on your offer letter or last promotion letter
• Date of joining and last working day
• Letterhead, signature and seal (if the company uses one)

Keep together

• Offer or appointment letter
• Experience and relieving letters
• Last three salary slips
• Form 16 for the year

Common questions

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