Government Job Biodata Format with the Fields Departments Ask For

A government biodata carries fields no private employer asks for, and leaving them out is the most common reason a file is returned at the verification desk. This is the fuller version, with the columns departments expect.

When this format is the right one

Central and state government posts, public sector undertakings, municipal and panchayat recruitment, government school and college appointments, and most contract or outsourced roles attached to a government office. These offices work from a personnel file, and your biodata becomes the first sheet in it.

Copy-ready lines for a government job biodata

Copy the lines that are true for you, replace every [bracket] and delete the rest. Government verification desks match every field against your certificates, so write names, dates and numbers exactly as they are printed.

The extra fields government forms expect

Write category, domicile and registration numbers exactly as your certificates show them. Leave a field out rather than guess it.

• Category: [General / OBC / SC / ST / EWS] | Certificate No. [number], issued by [authority], [date]
• Domicile: [State] | Domicile Certificate No. [number]
• Employment Exchange Registration No.: [number], [district], valid till [date]
• Father's / Husband's Name: [as on 10th certificate]
• Marital Status: [Single / Married] | Nationality: Indian

Education lines with roll numbers

• 10th (SSC), [Board], [Year], Roll No. [number]: [XX]%
• 12th (HSC), [Board], [Year], Roll No. [number]: [XX]%
• [Degree], [University], [Year], Seat / Enrollment No. [number]: [XX]%

Declaration and attestation lines

• I hereby declare that all the statements made in this bio-data are true, complete and correct to the best of my knowledge and belief. I understand that any information found false may lead to cancellation of my candidature.
• Documents enclosed (self-attested): [10th, 12th and degree certificates, category certificate, domicile certificate, ID proof, 2 photographs]

Blank government job biodata form. Copy into Word

Select the form, copy it into Word or Google Docs, and fill the blanks. Keep a monospaced font such as Courier New so the colons stay lined up, then print it on A4.

BIO-DATA

Post applied for      : ____________________
Advertisement No.     : ____________________
Name                  : ____________________
Father's / Husband's  : ____________________
Date of birth / Age   : __________ / ___ years
Gender                : ____________________
Category / Cert. No.  : __________ / _________
Nationality           : ____________________
Domicile state        : ____________________
Marital status        : ____________________
Emp. Exchange Reg. No.: ____________________
Languages known       : ____________________
Mobile / Email        : ____________________
Permanent address     : ____________________
Present address       : ____________________

Education (exam, board, year, roll no., %)
1. ___________________________________________
2. ___________________________________________
3. ___________________________________________

Experience            : ____________________
Documents enclosed    : ____________________

Declaration: I hereby declare that all the
statements made in this bio-data are true,
complete and correct to the best of my
knowledge and belief.

Place: ____________   Date: ____________

Signature: ______________________

Sample Government Job Biodata format

Plain text you can copy straight into Word. Replace the values and the structure keeps working.

Section by section

What to get right

• If the notification includes its own format sheet, use that sheet and nothing else. Departments reject files that do not match their prescribed proforma, however well designed the alternative is.
• Write every figure exactly as it appears on the marksheet, decimals included. Government verification compares the two line by line.
• Use the longer declaration wording that accepts cancellation if information is found false. Government biodata is treated as a formal statement, and the short private-sector version looks incomplete on a departmental file.
• Self-attest every enclosed photocopy. Your signature and the date on each page. An unsigned photocopy is the most common reason a file is sent back from the verification desk.
• Keep your name spelled identically across biodata, Aadhaar, marksheets and bank records. A mismatch as small as an expanded initial causes real delays at appointment.

Common questions

Other biodata formats

Resume formats by job role