Application Letter for Apprenticeship Training: Samples to Copy

Many establishments take apprentices through the government portals, but a lot of companies, workshops and PSU units still ask for a written application with your documents, or an email. Below are copy-ready letters for ITI pass candidates and for diploma holders and graduates, a short email version, subject lines, and what to attach.

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Portal first, letter with it

ITI pass and other trade apprentices register and apply on the Apprenticeship India portal (apprenticeshipindia.gov.in), used for the National Apprenticeship Promotion Scheme (NAPS). Diploma holders and graduates use the NATS portal (nats.education.gov.in). An establishment can only engage you through the portal, so register there first.

Use the letter when a company asks for a written application, when you walk in to an HR office or a PSU unit, or when you email a company that has no opening on the portal yet. Mention your portal registration in the letter.

What the letter must say

Keep it to one page: the trade and year you passed, your ITI and certificate (NCVT or SCVT), your marks, what you can do in the trade, that you are registered on the portal, when you can join, and your phone number. End with a list of the documents you have attached.

Address it to the HR Manager or the Training Officer, by name if you know it.

Application letters to copy

Copy the lines that are true for you, replace every [bracket] and delete the rest. Every number should be one you can repeat in a practical test.

Subject lines

Application for Apprenticeship Training in [Trade] Trade
Application for Trade Apprenticeship: ITI [Trade], [year]
Application for Graduate / Technician Apprenticeship: [Diploma / Degree] in [branch]

Letter for an ITI pass candidate (NAPS)

To, The HR Manager / Training Officer, [Company name], [Address]
Subject: Application for Apprenticeship Training in [Trade] Trade
Respected Sir / Madam,
I, [Full name], have passed ITI [Trade] ([NCVT / SCVT]) from [ITI name], [city], in [month year] with [XX]% marks. I wish to apply for apprenticeship training in the [Trade] trade at your [plant / workshop / office].
During my ITI course I learned [two or three trade skills, e.g. house and panel wiring, motor starters, earthing], and I am keen to learn on real work under your supervision.
I am registered on the Apprenticeship India portal (registration no. [number]). I can join immediately / from [date].
I request you to kindly consider my application. I have attached copies of my documents.
Thanking you, Yours faithfully, [Full name], Mobile: [number], Email: [email]
Enclosures: ITI marksheet and certificate, 10th marksheet, Aadhaar (masked), two photographs, portal registration printout

Letter for a diploma holder or graduate (NATS)

To, The HR Manager, [Company name], [Address]
Subject: Application for [Technician (Diploma) / Graduate] Apprenticeship: [branch]
Respected Sir / Madam,
I, [Full name], completed my [Diploma / B.E. / B.Tech / B.Com] in [branch] from [institute], [university / board], in [year] with [XX]% / CGPA [X.X].
I would like to apply for [technician / graduate] apprenticeship training in your [department]. My project on [topic] gave me hands-on practice in [skill], and I wish to build on it in an industrial setting.
I am enrolled on the NATS portal (enrolment no. [number]) and can join from [date].
I request you to consider my application. My documents are attached.
Thanking you, Yours faithfully, [Full name], Mobile: [number], Email: [email]

Short email version

Subject: Apprenticeship application: ITI [Trade], [year], [city]
Dear [Name / HR Team],
I passed ITI [Trade] ([NCVT / SCVT]) in [year] with [XX]% and am looking for apprenticeship training in [Trade] at [Company]. I am registered on the Apprenticeship India portal and can join immediately.
My resume and documents are attached. I would be grateful for a chance to appear for an interview or a trade test.
Regards, [Full name], [Mobile number]

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Common questions

How do I write an application for apprenticeship training?

Address the HR Manager or Training Officer, give a subject line with your trade, then your ITI, certificate, year and marks, two or three skills, your portal registration number, when you can join, your contact details and a list of enclosures. Copy-ready letters are above.

Do I still need to register on the portal if I send a letter?

Yes. ITI and trade apprentices are engaged through the Apprenticeship India portal and diploma holders and graduates through the NATS portal, so register there and mention the number in your letter.

What documents should I attach?

ITI marksheet and certificate (or provisional certificate), 10th marksheet, Aadhaar (masked if you prefer), two photographs and your portal registration printout. Add a one-page resume or biodata.

Can I send the application by email?

Yes. Use the short email version above, attach your resume and documents as PDFs, and put your trade and year in the subject line.

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Need your overall percentage for the certificate line? The ITI percentage calculator works it out from your NCVT marksheet: per year, overall, and against every pass mark.